Official Condolence Letter



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How to write a Official Condolence Letter? Download this meaningful Condolence Letter template now!

When you are writing a letter of sympathy, or condolence, should be written and sent promptly after the person passed away. A good guideline is within the first two weeks following the loss. Handwrite the letter on stationery rather than typing and printing from a computer. If you want to use a store-bought card, write a personal note on stationery and tuck it inside the card. Write the letter in your own style, as if you are saying it, and make sure to give meaning the way you would normally speak to the person. There is no reason to get too fancy and try to come up with a poem or verse unless that is how you normally speak (which could be weird) or unless you’re a writer by profession. 

Sample content for your personalized Thank You cards for the Funeral:

Dear Friends and Co-workers, 
It is difficult to find the words to express our gratitude for the many kindnesses you have shown us during this sad time. We are so grateful for all you have done for us.

We at _______ {{organization’s name}} are very shocked and saddened to hear about the death of _________ {{Name of the deceased}}. We still cannot believe that _____ {{he/she}} died so unexpectedly.
_______ {{Name of the deceased}} was such a wonderful person and had always been a great asset for our company. _____ {{his/her}} presence will always be missed at _______ {{company’s name}}.
We would like to support you with ____________ {{gift}} in hopes that it would be helpful to you in this time of need.
Please know that your generosity and thoughtfulness have touched us deeply.
Knowing that we were not alone helped us bear our grief and sadness. 
Thank you for being there for us. With heartfelt condolences.

Consider the following components when you are drafting your condolence message: 

  • Acknowledge the loss and refer to the deceased by name;
  • Express your sympathy;
  • Note any special qualities of the deceased that come to mind;
  • Include your favorite memory of the deceased;
  • Remind the bereaved of their personal strengths or special qualities;
  • Offer help, but make sure it is a specific offer;
  • End the letter with a thoughtful word, a hope, a wish, or expression of sympathy e.g. "You are in my thoughts" or “Wishing you God’s peace.” 
  • Closing such as „Sincerely,” „love,” or „fondly,” isn’t quite as personal.

If you are looking for some inspiration when drafting your own letter, make sure to have a look at these sympathy messages.

This Condolence Letter has ways to grab your readers' attention. Download this Official Condolence Letter template now!




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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