Polite Decline Job Offer

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How to politely decline a job offer?

This is a good example of how to turn down a job offer but keep the door open while informing the hiring employer that you have to pass on the current job offer.

Sample letter to decline a job offer:

  • Dear {{Name}}, 
  • Thank you very much for offering me the position of {{Job Title}} at {{Company}}. 
  • Unfortunately, I have decided not to accept the position, as it isn’t the right fit for me at this time.
  • I truly appreciate the offer and your consideration. 
  • Thank you again for your time and I wish you all the best in finding someone suitable for the position.
  • Yours sincerely,

The best reason to reject job offer:

  • Due to Covid 19;
  • Due to personal reasons;
  • Due to salary;
  • Due to long commute;
  • Due to illness;
  • Due to the fact, you received a better offer from another company.

There are a few basic requirements for a letter to decline a job offer, which should contain the following:
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Send this message to the employer as a response to declining a job offer as was recently presented to you. Download this sample Job Offer Rejection Letter template now or check out other rejection letter templates here.

Using this rejection email template guarantees you will save time, cost, and effort! Download this email draft version of a rejection letter now for your own benefit!

Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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