Supervisor's New Employee Checklist

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New Employee’s First Day □ □ □ □ Complete and sign employment contract and send to Human Resources (if applicable) Introduce new employee to coworkers and give brief explanation of each person’s role Provide tour of department, building, and bathroom locations Show new employee their work station and instruct them on use of office equipment o Computer, printers, networks, and faxing o Phone and voicemail setup □ Introduce new employee to other electronic communications o Email (Outlook) o myOleMiss and UMToday o SAP (if applicable) o PeopleAdmin (if applicable) 1 □ □ □ □ o E-Forms (if applicable) o Other departmental related programs Review University Creed, department handbook, job related policies and procedures, and work hours Advise how and when to submit a timesheet (if applicable) Assign a “buddy” within the office (if possible, it is recommended that the “buddy” be someone who has worked in the office/department for less than 2 years) Encourage new employee to attend any events conducted by Staff Council (including voting and Staff Appreciation Week) During New Employee’s First and Second Weeks □ □ □ □ □ □ □ □ □ □ Allow new employee time to attend scheduled meeting with their Benefits representative Review first week’s schedule and meaningful work assignment Identify critical members of the department/University Share office resources (e.g., directories, manuals, staff listings) Discuss customer service expectations Allow new employee time to complete the “Preventing Sexual Harassment” and “Preventing Employment Discrimination” training (must be completed within 30 days from start date) Discuss with and send new employee to any applicable computer or process training (e.g., SAP, PeopleAdmin, Effective Communication) Take new employee on a “walking meeting” to show them around campus OR allow time to attend a scheduled campus walking tour Encourage new employee to attend next “Welcome Home” new hire orientation Update department directory and website with ne

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